ct logo wslogan

2 minutes reading time (471 words)

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? i-medIT can help. To learn more, reach out to us at 630-549-6199.

 

Comments

Already Registered? Login Here
No comments made yet. Be the first to submit a comment

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Google Business Computing Cloud Hackers Backup Microsoft Malware Innovation Internet Email Tech Term Network Security Cybercrime Android Mobile Devices Data Small Business VoIP Data Backup Hardware Software Windows Business Ransomware Smartphones Efficiency Cloud Computing Internet of Things Computers User Tips How To Browser Business Management Cybersecurity Smartphone Artificial Intelligence Money Network Router Managed IT Services Computer Law Enforcement Social Engineering Collaboration Data Recovery Business Continuity Communications Communication Chrome Productivity Mobile Device Management Upgrade Automation Hosted Solutions Saving Money Windows 10 Server Safety Telephone Systems Connectivity Vulnerability Outsourced IT Disaster Recovery Office 365 Operating System Save Money Managed IT Services Bring Your Own Device Social Media Word Alert Data Security Phishing Gadgets App Two-factor Authentication BDR Data Breach Spam Data Protection Bandwidth Physical Security Networking CES Wi-Fi IT Support Paperless Office IT Services Microsoft Office Government IT Management Internet Exlporer Private Cloud Google Drive Content Management Apps Downtime Redundancy Avoiding Downtime OneNote Comparison IT Plan Public Cloud Facebook Website Blockchain Cleaning Passwords Sports Unsupported Software Gmail Miscellaneous YouTube Quick Tips Remote Monitoring Identity Theft Password Windows 10 Recovery Business Intelligence Managed IT Virtualization The Internet of Things Spam Blocking Update Windows 7 VPN BYOD Infrastructure Data Storage Applications Productivity Data storage Hosted Computing Meetings Uninterrupted Power Supply Going Green Flash Fraud HaaS Entertainment Travel Digital Signature Password Manager Virtual Assistant Big Data Frequently Asked Questions Workforce Conferencing Cache Data Management NarrowBand Trending Knowledge Electronic Medical Records Outlook Start Menu Samsung Cortana Enterprise Content Management Mobile Device Google Docs IBM Inventory Office Tips User Error Amazon Machine Learning Holiday Encryption Business Mangement Telephone System DDoS Health Excel Telecommuting Emails Wireless Internet Wireless Technology Network Congestion Devices Humor Tools Value Google Apps Solid State Drive Password Management Supercomputer Access Control Data loss Robot Sync Amazon Web Services Settings Flexibility Accountants Recycling Tip of the week Remote Work Wire Reputation Laptop Apple Specifications IT Consultant Thought Leadership Hiring/Firing Hybrid Cloud Employer-Employee Relationship Audit NIST Voice over Internet Protocol Budget Authentication HIPAA Screen Mirroring Tech Support End of Support Online Shopping eWaste Root Cause Analysis Patch Management Files Windows Server 2008 Smart Office Customer Workplace Tips USB Touchpad iPhone Software Tips Automobile Monitor PDF Workers Computer Fan Cryptocurrency Office Nanotechnology Human Resources Cast Shadow IT Internet exploMicrosoft Telephony Charger Evernote Servers Legal Practices Criminal Scam Black Market History Credit Cards Netflix Document Management Hacking Marketing FENG Safe Mode Chromecast Managed Service Provider HBO Millennials webinar Addiction Work/Life Balance Botnet Relocation Multi-Factor Security Current Events Smart Tech Staff Advertising Skype Computer Care Wireless Charging Windows 10s HVAC Keyboard WiFi Transportation Worker Remote Computing Assessment Users Experience Benefits Rootkit IT Support Television Books Virtual Reality Save Time Thank You Video Games Music Battery Firewall Training Company Culture Public Computer CrashOverride Emergency Webinar Wireless Worker Commute Congratulations Loyalty Scalability Wearable Technology Education Smart Technology Vendor Management Managing Stress Mobility Risk Management Search Bluetooth IT solutions Content Twitter Employer Employee Relationship SaaS Computing Infrastructure Two Factor Authentication Politics How to Techology Audiobook Instant Messaging Troubleshooting Computer Accessories Information Technology Best Practice